A column for checks which have been written from the petty cash account, A column to document the purpose of any expenses and; A column for information regarding deposits. Scope . 51 0 obj <>/Filter/FlateDecode/ID[]/Index[21 53]/Info 20 0 R/Length 131/Prev 151145/Root 22 0 R/Size 74/Type/XRef/W[1 3 1]>>stream Petty cash disbursements should only be used for small incidental expenditures and not as a method to bypass the District's Accounts Payable and Purchasing System. Dr���h�I��L�`�?�I9 ��Θ� �Z�^F������ mr endstream endobj startxref 0 %%EOF 221 0 obj <>stream 2. Reimbursements greater than $50 will be processed through Accounts Payable. Mega Process: Financial accounting 2. ESTABLISHING A PETTY CASH FUND b. Some form of proof of purchase should accompany all disbursements from petty cash, and a full Financial Code (budget code and expense code) must be h�bbd```b``� �q�d�"�&�E\��X���� �| d h�b```f``Jf`e`�x� Ā B@1V��sZ/00t/A�vsZ��gyT�C�Sz��-��q�'X:@���B1�A�P��������bY�H� Ck��[�c��L{��0�2�3�g Reason for Policy/Purpose Petty Cash Policy: PURPOSE This policy defines the policies and procedures to be followed when starting, administering and ending the use of petty cash funds for small incidental cash purchases by employees for an amount up to $100. A receipt must accompany and support each expenditure transaction. Department or Budget Heads are responsible for petty cash expenditures made by members of their departments. Funds over $100 must be kept in a safe or other secure and flame-proof equipment. 9.3 The minimum detail to be recorded in the petty cash register is: (a) department name; PETTY CASH POLICY Purpose The purpose of this policy is to provide users with detailed procedures regarding the establishment and administration of a departmental petty cash fund. The purpose of a petty cash fund is to provide business units with sufficient cash to cover minor expenditures. Petty Cash reimbursements should be for amounts under $50.00. 2 POLICY … In accordance with the policy, a monthly schedule of transactions will be prepared, and submitted for approval and Posting on Agresso. Place this said amount in a petty cash account or a petty cash box. }8�g-� �" ��@��i���4��d��+M-��L]7���;���z�r�i�ٷ/���!כ�q,靜�Y��=-a2�P��l�q#V��տ\��r�8���;�e��Ld��yx Petty Cash Guidelines Petty cash funds are used for expenditures of $50 or less made by a City employee. Put the policy in writing and give some good examples of what petty cash can be used for – making change, small office supplies, postage, etc. This policy establishes the proper uses and administration of petty cash funds. Petty Cash Custodian: The Petty Cash Custodian is responsible for:. 6. 9.1 Petty cash replenishments will only be done after having fully exhausted the available cash in the bins. 3 Lowestoft Town Council Petty Cash Policy & Procedure. Petty cash is available to employees primarily for 2 purposes: 1) to reimburse employees (faculty/staff) for small cash purchases of $25 or less with a receipt 2) to make change for the Clinic Petty cash reimbursements can be requested for gasoline usage, food or meals, minor PETTY CASH POLICY 5 7.3 Requisitions A Petty Cash Requisition form shall be completed and approved by the respective Head of Section or the supervisor when a section needs Petty Cash. Request for a Petty Cash Fund must be completed via a requisition in Oracle. 204 Level 1 Bookkeeping Skills petty cash voucher No. This policy is intended to provide information regarding: A) cash limitations, B) prohibited purchases using petty . Use of the Petty Cash Fund The petty cash fund must be used only for the purpose for which it was established. Cash Imprest (Petty Cash) Policy Statement Based on the cost center’s request, the university assigns to one full-time employee per cost center a petty cash fund commensurate to average departmental minor operating needs and obligations. 9����� �v�0k�j�u{g�/&4嫜 See the Petty Cash Policy for additional details. Receipts for the same activity exceeding $50 cannot be split among receipts to circumvent the $50 limitation. h�b``�d``������"� Ȁ �,@Q���;&500�� �1QXٗ#/�����>#����v � fB�0� -��`�P~�]�J���s|������l"���j��Nb> bu�� �t�-�3��dT ��@,��$4H3}�W%����Q�(` �#+� endstream endobj 173 0 obj <>/Metadata 24 0 R/PageLabels 168 0 R/Pages 170 0 R/StructTreeRoot 45 0 R/Type/Catalog/ViewerPreferences<>>> endobj 174 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 175 0 obj <>stream f�dj��a�``��k[���������(��G�C+�1L6��4#w17����( ` � This person is responsible for the releasing and monitoring your petty cash fund. The application form must: a. POLICY A. 0 Establishing Petty Cash/Change Fund 1. Form is to be used in these instances. Petty cash transactions are limited to direct purchases from suppliers for immediate needs of not more than . %PDF-1.6 %���� - ! 9.2 A proper petty cash register must be kept where each disbursement of petty cash transactions are recorded. Policy Provisions: The UH/Hilton Petty cash fund was designed to facilitate the hotel operations. Policy on Petty Cash Policy: The purpose of this document is to outline policy on establishing and managing the ASI petty cash fund. These funds should be used only when cash is the most cost efficient method of payment. ������B(y>)�P1[���}~���%�� Issue a check for the appropriate amount and identify this as your petty cash. IMPLEMENTATION While the Department of Education and Training allows schools to keep a small amount of petty cash on site to cover minor payments for … This policy establishes the proper uses and administration of petty cash funds. 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